What we do
We customize a package specifically for your private practice. Some of the options Move Forward Virtual Assistants provides are:
Answer phones, schedule and reschedule clients
Manage email inboxes and respond to contact form inquiries
Cover insurance-related administrative work: verify insurance benefits, follow up on insurance claim problems, post explanation of benefit data into your system
Draft letters when a client has given you permission to contact their primary care physician about treatment
Contact clients about unpaid balances
Other administrative tasks
We use the existing systems you already have in your practice—no need to change your phone or electronic health record. If you are needing help with some other type of task that isn’t on this list, contact us and we can discuss if it’s something we are able to provide.
Our VA services are a good fit for your practice if:
You’re in session several hours a day and are missing new client contacts
You’re an insurance based practice who does their own billing and needs support for ancillary tasks which come up during that process
You’re a self-pay practice that needs a highly trained assistant knowledgeable about helping convert potential clients
You don’t have time to handle the administrative tasks of owning a private practice any more, even though you have systems in place and are as organized as you can hope to be.
You are ready to have more free time!
Our packages are designed for practices in different stages of growth so that you purchase an amount of time that is right for you.
Inbox Zero Service:
Unlimited Email and Phone Messages
$299 + $100 Setup, $50 per additional provider
This package is for individual or small group practices, up to 5 providers.
Movin’ on up:
14 hours per month OF LIVE ANSWERING
OR 14 HOURS PER MONTH OF VA Partner Service
These packages are best for small group practices (1-3 providers).
Movin’ up to the big time:
20 hours per month of LIVE ANSWERING
OR 20 hours PER MONTh of VA Partner Service
These packages are best for mid-size group practices (4 or more providers).
Frequently Asked Questions:
“Live” Answering packages means your VA would be available during business hours and would answer the phone as much as possible as soon as it rings.
VA Partner Service packages means your VA would work on assigned projects, check messages and return calls at specified times during the day.
Inbox Zero focuses on your voicemail box and your email inbox. Other services are not offered in this package.
For each package the amount of time listed is the maximum amount of time allotted each month for your practice. Unused hours for the month are forfeited since your VA has set aside that time in their schedule to work for you.
If you happen to have a busier month than usual, additional hours are billed at $29/hour.
VA’s will track their time when work comes in for your practice and only account for time they actually spend working for you in your monthly total.
When you sign up you will receive up to 2 hours of time free to train your VA that will not count towards your monthly total.