Employment at Move Forward Virtual Assistants


Work with us!

We are looking for organized, reliable individuals with excellent attention to detail to assist mental health therapy private practices all across the U.S. in an administrative support role. If you like helping people be more successful then this is the job for you. Our clients love getting back some of their time when we can manage some of the practice for them. This W2, hourly position allows you to work from home. All of the duties can be performed remotely with access to a computer, smart phone, and internet connection.


We are currently only hiring residents of Pennsylvania. You would need to be available during normal business hours, Monday through Friday. You can choose which time zone in the U.S. you would like to cover. You can decide how many hours you would like to work per week, the maximum amount available is about 32 hours/week. Virtual Assistants build a caseload over their first 4-8 weeks to reach their desired house to work per week. You will not start out with 32 hours, but will add 1-2 clients a week until you have the hours you want to work each week.

Essential Functions

  1. Utilizing practice phone system for incoming/outgoing calls.

  2. Scheduling/rescheduling client appointments working within the practice electronic medical record.

  3. Performing intakes on new clients and using judgement to match with therapist.

  4. Assisting with billing functions, including but not limited to, posting of insurance payments, performing follow up calls to insurance companies to assist with billing issues.

  5. Assist with practice marketing, including but not limited to, social media posting, practice newsletter.

  6. Utilizing practice email for client and staff correspondence.   

  7. Other administrative duties as assigned by the client.


  1. The ability to empathize with people going through a tough time.

  2. The ability to build rapport quickly, but also to maintain professional boundaries.

  3. Minimum of High School diploma.

  4. Previous experience in the medical and/or mental health field required.  

  5. Minimum of two years experience in an administrative role.

  6. High speed internet access.

  7. Quiet, designated home office space.

  8. PC or MAC with current virus software.

  9. Advanced knowledge of Microsoft Word and/or Google Docs.

  10. Knowledge of smartphone applications.

Job Type

Part-time, W2 employment with no benefits. Hourly position, starts at $14/hour. There is a $25 stipend paid every 2 week pay period for the use of your own computer and phone.

Part of the Team
We see ourselves as part of the healing process. When someone is greeted warmly and is shown dignity and respect they have a better healing experience with their provider. When a call is returned promptly and the voice on the other end of the line knows your name you feel valued. When the therapists we serve feel less stressed because they can depend on someone else to return calls and answer customer emails we are helping them be a better clinician. You are not just a virtual assistant, you are part of a team of therapist, doctors, and providers that are making the world a better place. Our virtual assistants make the world a better place. If that sounds like you, please click the apply link below.


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